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Category: Conference Production

Read time: 5–7 minutes

Best for: Conference organisers, associations, venues, sponsors and event teams.

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Why Bax AV’s standalone presentation displays are changing the game

This is where ePosters come into their own. Fully interactive and easy to navigate, they allow attendees to select a presentation thumbnail and dive into a study, a project or a piece of research at their own pace.

They are used widely in academic, medical and industry settings, helping bring ideas and data to life in a more dynamic and accessible way. Done well, they turn passive viewing into immersive exploration.

Welcome to the world of standalone poster presentations

These digital displays can loop video, micro-talks or slides and give delegates a chance to absorb ideas at their own pace, in unexpected pockets of the event.

Think of them as the modern evolution of a traditional poster, just with less paper and more punch.

So, what are standalone poster presentations?

At their core, these are dedicated audio visual setups that run separately from the main show. They might replay highlights from earlier sessions or showcase bite-sized, almost Pecha Kucha-style mini talks.

They can also host informal unpackings from keynote speakers who want to explore an idea more deeply or test out something new without the pressure of the main stage.

These are not just decorative extras. When done right, they add genuine value to the delegate experience. And that is where Bax AV stands out.

Fully supported poster presentation setups

Bax AV offers fully supported poster presentation setups as part of our AV service. This is a rare and strategic inclusion because these are not just screens thrown into a room.

We build in thoughtful display design, speaker support and presentation formatting. Our team helps curate content to suit the space, the flow of delegates and the overall feel of the event, making sure the quieter moments still hum with insight.

And in an age where attention spans are tight and breakout time is precious, flexibility matters.

“Poster presentations might not be the main event, but they carry the weight of real insight. That’s why we treat them with the same care as a keynote: curated layouts, screen support and content that actually connects. In busy conference environments, it’s often these quieter moments that leave the biggest impression.” — Dale Bax, Owner, Bax AV

Why bother with separate AV for poster presentations?

Because it opens opportunities for everyone involved in the event:

• For speakers: A chance to share something they did not cover on stage or connect informally with curious attendees.
• For organisers: More content value without needing more time in the schedule, plus an opportunity to offer sponsors brand value or advertising.
• For delegates: A way to revisit key messages or catch up on what they missed on their own terms.
• For brands and sponsors: Extra exposure through looped visuals or branded content in high-traffic spaces.

Whether muted and looping on a timer, or manned by a speaker for a live Q&A, these setups offer something the main stage cannot: intimacy, informality and surprise.

Bax AV Approach

We treat poster presentations as part of the show experience, with considered screen placement, content support and clean presentation delivery.

Bringing it to life, the Bax AV way

At Bax AV, we see these displays as extensions of the main show. They are polished, considered and tailored to your brand and your audience.

We make it seamless, from setup to content loop creation, and we have seen firsthand how they can elevate the energy of a whole event or conference.

“Why bother with separate AV for poster presentations? Because when done right, they unlock a different kind of connection, one that’s more informal, more flexible and often more memorable. It’s not just about extra screens. It’s about extending the amount of content, the reach of your speakers and the value for attendees.”
— Dale Bax, Director, Bax AV

As AV partners, we are not just here to plug in cables. We are here to help you tell a story across every corner of your conference, not just the main room.

So, if you are planning your next event and want to create those in-between moments that delegates actually remember, ask us about standalone poster presentations. They may be off to the side, but their impact is anything but.

www.baxav.com.au

info@baxav.com.au

Talk to Bax AV about conference production, digital poster presentations, sponsor displays, gala dinners, hybrid events and technical planning.